Website Terms & Privacy Policy

Last Updated: [Date — to be set upon attorney approval]

Website Disclaimer

The information provided on this website is for educational and informational purposes only. It is not intended to replace professional medical advice, diagnosis, or treatment. Always consult your healthcare provider before making changes to your health plan or starting any new treatment. Embody Wellness Clinic is not responsible for outcomes resulting from the use of information found on this website.

Information We Collect

When you visit our website, we may collect non-personal browsing data such as browser type, pages visited, and time spent on the site. When you complete a form, quiz, or guide request, we collect your name, email address, and phone number for the purpose of providing you with relevant wellness information and marketing communications. This information is collected and processed through our marketing platform and is used solely for educational content delivery and communication about our services.

Quizzes & Wellness Assessments

Our website may offer educational quizzes and wellness assessments (such as the Hormone Pattern Quiz). These tools are designed for general educational purposes only and do not constitute medical advice, diagnosis, or treatment. Your quiz responses are used to provide you with relevant wellness content and are stored in our marketing system. Quiz responses are not part of any medical record and are not stored in our clinical electronic health record (EHR) system. By completing a quiz, you acknowledge that your responses will be used for marketing communication purposes only.

Marketing & Clinical Systems Separation

Embody Wellness Clinic maintains a complete separation between its marketing technology and its clinical systems. Our website, email communications, quizzes, chat widget, and social media channels operate through a marketing platform that does not store medical records, diagnoses, treatment plans, or any protected health information (PHI). All clinical data — including medical records, charting, and patient documentation — is maintained exclusively in our HIPAA-compliant electronic health record (EHR) system, which is covered by a Business Associate Agreement. No clinical data crosses between these two systems.

Chat Widget & Social Media Messaging

Our website chat widget and social media messaging (Facebook/Instagram) are available for general inquiries only — such as questions about hours, location, services, and scheduling. These channels are not secure, HIPAA-compliant communication methods and are not intended for sharing personal health or medical information. Please do not submit medical questions, symptoms, diagnoses, medications, or other health-related information through chat or social media messaging. For patient care questions, please call us at (785) 502-2029, email [email protected], or contact us through your patient portal.

Email Communications

Marketing emails — including newsletters, educational content, and nurture sequences — are sent from our marketing platform for informational and promotional purposes only. These emails are not a substitute for medical advice. Please do not reply to marketing emails with personal health or medical information. If you wish to discuss a health concern, please contact us directly at (785) 502-2029 or through your patient portal. You may unsubscribe from marketing emails at any time using the link provided in each email.

Data Protection

We maintain strict confidentiality of all submitted information. We do not sell, rent, or share your personal information with any third parties, except as required by law or as necessary to complete a service request. Marketing contact data (name, email, phone) is stored securely in our marketing platform and is used only for the purposes described in this policy.

Kansas Residents Only

Embody Wellness Clinic can only accept Kansas residents as patients. Our clinical services are available exclusively to individuals residing in the state of Kansas.